Executive Assistant

ABOUT THE COMPANY
Known Holdings is a Black-, Indigenous-, Asian American- and Latinx-led growth platform shifting ownership towards the new majority, and the multi-trillion dollar economy it powers.
POSITION SUMMARY

Since its launch in November 2021 (see the press release of our launch), Known has consistently grown ahead of its strategic plan—a clear response from the market that signals a need for our services and vision.

As our C-suite team comes on full-time, we need a phenomenal Executive Assistant who can manage the schedules and communications of our Partners. The ideal candidate can operate at strategic and tactical levels simultaneously, is meticulously detailed, and understands that you can be assertive with process while being gentle with people. Our fast-moving and ambitious team has big plans for 2022, and we’re looking for someone who can grow the company with us. If you believe you can help us do that, we’re hoping you’ll join our team.

We value diversity, equity, inclusion, and belonging at Known Holdings. Women, people of color, trans/genderqueer, individuals with disabilities, and veterans are especially encouraged to apply.

RESPONSIBILITIES

Gatekeeping

  • Act as the point of contact for specific external relationships

  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with external partners

Communications and Scheduling

  • Coordinate complex scheduling and extensive calendar management, as well as manage flow of information to senior executives

  • Book meeting rooms and venues

  • Draft and format information for internal and external communication (memos, emails, presentations, reports)

  • Take minutes during meetings (this responsibility is shared)

  • Screen and direct calls as needed

  • Support the maintenance of our information management system in SharePoint

Travel and Expenses

  • Manage travel and accommodation arrangements

  • Track and submit expenses on a weekly basis

Event Support

  • Supporting on event planning, logistics, and operations

  • On-site event support (set up, break down, greeting attendees, troubleshooting)

Culture

  • Collaborate with other team members

  • Hire and train other team members

  • Oversee the performance of other administrative staff

  • Provide constructive feedback

  • Proactively anticipate and resolve problems

  • Support the planning and execution of team meetings and offsites

  • Stay up to speed on new software, technology, best practices

Qualifications

  • Outstanding organizational and time management skills

  • Working knowledge of MS Office Suite and other software (word processing, databases)

  • Extraordinary critical thinking and problem-solving skills

  • Solid judgment, discretion, and ability to maintain confidentiality

  • Team player

Desired Qualifications (bonus, not required)

  • Prior experience as a C-suite Executive Assistant

  • Excellent knowledge of MS Office Suite

  • Experience overseeing budgets and expenses

  • Project management backgro

POSITION DETAILS

This is a remote position and can be based anywhere in the continental US. The position is generally required to work East Coast business hours. This position may require some light travel. The annual salary range for this position is $60,000 to $75,000. Known offers competitive benefits to full-time employees.

www.scalewithKnown.com

To apply, please submit your resume and cover letter here.