Executive Assistant
Since its launch in November 2021 (see the press release of our launch), Known has consistently grown ahead of its strategic plan—a clear response from the market that signals a need for our services and vision.
As our C-suite team comes on full-time, we need a phenomenal Executive Assistant who can manage the schedules and communications of our Partners. The ideal candidate can operate at strategic and tactical levels simultaneously, is meticulously detailed, and understands that you can be assertive with process while being gentle with people. Our fast-moving and ambitious team has big plans for 2022, and we’re looking for someone who can grow the company with us. If you believe you can help us do that, we’re hoping you’ll join our team.
We value diversity, equity, inclusion, and belonging at Known Holdings. Women, people of color, trans/genderqueer, individuals with disabilities, and veterans are especially encouraged to apply.
Gatekeeping
Act as the point of contact for specific external relationships
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with external partners
Communications and Scheduling
Coordinate complex scheduling and extensive calendar management, as well as manage flow of information to senior executives
Book meeting rooms and venues
Draft and format information for internal and external communication (memos, emails, presentations, reports)
Take minutes during meetings (this responsibility is shared)
Screen and direct calls as needed
Support the maintenance of our information management system in SharePoint
Travel and Expenses
Manage travel and accommodation arrangements
Track and submit expenses on a weekly basis
Event Support
Supporting on event planning, logistics, and operations
On-site event support (set up, break down, greeting attendees, troubleshooting)
Culture
Collaborate with other team members
Hire and train other team members
Oversee the performance of other administrative staff
Provide constructive feedback
Proactively anticipate and resolve problems
Support the planning and execution of team meetings and offsites
Stay up to speed on new software, technology, best practices
Qualifications
Outstanding organizational and time management skills
Working knowledge of MS Office Suite and other software (word processing, databases)
Extraordinary critical thinking and problem-solving skills
Solid judgment, discretion, and ability to maintain confidentiality
Team player
Desired Qualifications (bonus, not required)
Prior experience as a C-suite Executive Assistant
Excellent knowledge of MS Office Suite
Experience overseeing budgets and expenses
Project management backgro
This is a remote position and can be based anywhere in the continental US. The position is generally required to work East Coast business hours. This position may require some light travel. The annual salary range for this position is $60,000 to $75,000. Known offers competitive benefits to full-time employees.
