Executive Assistant
Known Holdings is a Black-, Indigenous-, Asian American- and Latinx-led growth platform shifting ownership towards the new majority, and the multi-trillion dollar economy it powers.
Since its launch in November 2021 (see the press release of our launch), Known has consistently grown ahead of its strategic plan—a clear response from the market that signals a need for our services and vision.
We need a phenomenal Executive Assistant who can manage the schedules and communications of our Partners. The ideal candidate can operate at strategic and tactical levels simultaneously, is meticulously detailed, and understands that you can be assertive with process while being gentle with people. Our fast-moving and ambitious team has big plans for 2023, and we’re looking for someone who can grow the company with us. If you believe you can help us do that, we’re hoping you’ll join our team.
We value prioritized communities and the New Majority at Known Holdings. Women, people of color, LGBTQIA2S+, individuals with disabilities, and veterans are especially encouraged to apply.
Gatekeeping
- Acting as the point of contact for specific external relationships
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with external clients
Communications and Scheduling
- Coordinate complex scheduling and extensive calendar management, as well as manage flow of information to four senior executives
- Book meeting rooms and venues
- Draft and format information for internal and external communication (memos, emails, presentations, reports)
- Take minutes during meetings (this responsibility is shared)
- Confirm meetings the previous day of occurrence
- Make reservations for business meals
- Screen and direct calls as needed
- Support the maintenance of our information management system in SharePoint
Travel and Expenses
- Manage travel and accommodation arrangements
- Track and submit expenses on a weekly basis
Event Support
- Supporting on event planning, logistics, and operations for Known offsites and in-person events
- On-site event support (set up, break down, greeting attendees, troubleshooting)
Culture
- Collaborate with other team members
- Hire and train other team members
- Oversee the performance of other administrative staff
- Provide constructive feedback
- Proactively anticipate and resolve problems
- Support the planning and execution of team meetings and offsites
- Stay up to speed on new software, technology, best practices
QUALIFICATIONS
Required Qualifications
- Prior experience as a C-suite Executive Assistant
- Prior experience in FinTech or Financial Services companies
- Outstanding organizational and time management skills
- Extraordinary critical thinking and problem-solving skills
- You have worked remotely (work from home) in a previous role
- You have a valid U.S. passport
- You are open and willing to travel domestically and internationally
- You are current with your vaccinations including COVID-19 boosters
- Working knowledge of MS Office Suite and other web software
This is a hybrid position and requires 1-2 days in the office in Chicago as needed. The position is generally required to work Central business hours.
To apply, please submit your resume here.
